Before Each Event: Festivals
Many of these steps can be accomplished days or even weeks before the event occurs.
Confirm all devices and power packs are fully charged.
Confirm you have enough wristbands for the event. If using wristbands, make sure you have staff available to be "greeters." They will usher people to activation stations and let them know your event uses wristbands for payments.
Create A New Event
This will transfer event details you may wish to change, including presentations and menus at revenue centers. Archived menu items will no longer be archived, so you may wish to delete them.
For many events, the Descriptor Name should change. This is what shows up on credit card statements. Update this in Event Settings
You may also create an event from scratch without copying a previous event.
Transfer the Licenses from the most recent past event to the newly created event. You may also manually create licenses and assign them to devices individually.
Update the presentations if you have subscribed to Billfold Engage. Images must meet these exact specifications: 1164x1164px, JPG or PNG, no larger than 2MB.
Confirm again that each device is:
Turned on and fully charged.
Attached to a power source or attached to a battery pack (tablets).
Update to the new license
If required, update the Centralized Menu Management
Create New Revenue Centers if needed.
If not using Centralized Menu management, at each revenue center:
Add or remove items and update prices.
Each revenue center affected by changes must be updated. It's also a good idea to copy the SKUs of new items to each revenue center in order to more easily track item sales.
If required, update your Employee Users and add them to the new event.